Background

After China’s entry into WTO, competition between domestic industries and foreign rivals is becoming much fiercer. It is doubtless to informationize daily transaction quickly, correctly and efficiently, to reduce operation time for every transaction and to restore original information rapidly.

Note Receipt Handling provides banks with efficient management, the process of which shows efficiency, rigor and safety.

After original note receipts wrapped and sealed up by counters of relevant sectors, they verify the receipts effectively, pick out and take down those that do not meet the criteria. And then they input the passed note receipts into the post-supervision system as post-journal accounts to verify them with the counter journal accounts. According to the post-journal accounts, the system categorizes them into supervision system, general journals, verify them with the counter journals one by one and take down those that are not in agreement with others in a form. After supervision, categorize and seal the receipts, which later will be sent to file management center.

For long, banking file management work has caused a series of troublesome and bewilderment by lagged management methods, which has been obsessing the banking industry. As for note handling, most banks are still staying in a manual-and-disperse-handling, paperback-warehouse-storage and manual-search status, which becomes vulnerability that blocks the way for the banking industry to electronize. In this regard, to build a ‘focused, unified, standard and efficient’ electric note handling center has become the most important issue to solve.

Depending on its absolute competitive edge in OCR field, WINTONE Info Technology Ltd. applies the WINTONE bank note automatic input system and combines it with features in practical application to banking. Moreover, it closely cooperates with banking system integrators thus releases the solution for bank note post-supervision. The Bank Note Post-Supervision System achieves the goal of ‘automatic and focused handling, electric safely restoring and effective figure application.’ It not only saves the original receipts’ images but also automatically builds index files after recognition. Furthermore, it completes the verification of original figures and receipts and finds out mistaken receipts and their original images to check and verify, completing the supervision efficiently, correctly and quickly.

Brief Introduction to the System
For large commercial banks, divide them into groups according to settings of local branches, concentrate all of the transaction files, use medium-high-speed scanner, and input their image files in groups. Banks can choose different types of scanners according to their different requirements.

Regarding to features of different files, degrees of standardization and demands for inquiry, banks may adopt ways such as manual input, automatic page categorization, bar code recognition and precise element recognition. Also they may build up precise stroke-by-stroke index or precise small-batch directory so as to reduce manual input workload.

For branches in municipalities or province capitals, build local electric file center. Using date as unit, record and store the electric image files and index figures to CDs, then put them in large-capacity CD base. Administration departments, operation departments and sales branches can visit the CD base through the network with authorization and automatically enquiry wanted image files.

For other local branches, provincial administration departments can lead them to build a local electric file center. After scanning the files, local branches send the image files and index figures to the local electric file center and record them all together. After that they set up a large-capacity CD base and store them in it, which automatically accepts every branch’s enquiry to search image files. This template is fit for the present tendency of the development from dispersed handling to concentrated handling in the banking industry.

For medium-small commercial banks, they have many advantages such as high-level electricalization, high-degree concentration of figures and good base of network support to provide beneficial conditions to build up electric file center for the whole bank.

To take branch as a unit, concentrate transaction files of all banks directed, use medium-high-speed scanner, tablet scanner or camera system, and input their image files in batch. Banks can choose different types of scanners according to their different requirements. Regarding to features of different files, degrees of standardization and demands for inquiry, banks may adopt ways such as manual input, automatic page categorization, bar code recognition and precise element recognition. Also they may build up precise stroke-by-stroke index or precise small-batch index.

Build a unified electric file center in the general bank or other places. After inputting files, branches send the image files and index figures to the local electric file center and record them all together. After that they set up a large-capacity CD base and store them in it.

Administration departments of general banks, operation departments, branches and sales branches can visit the CD base through the network with authorization and automatically enquiry wanted image files. This template is fit for the present tendency of the development from dispersed handling to concentrated handling in the banking industry.

After the completion of electric file center, banks can make full use of the advantages such as correct record, high resolution, high quality, large storage of information, space saving and unification of specification. It is more convenient for exchange, passing and collection of information. Moreover, it can preserve original files better and reduce potential risk caused by mistaken storage of original files.

For some important clients, banks can open enquiry interface. Within authorization, clients can visit or enquiry their own transaction receipt images.

System Structure

System Function

- Improve file searching speed
---Time for online enquiry is one tenth of that for manual search
- Enhance original file storage
---Concentration of all original files in other places, more safe
- Speedup internal work efficiency
---File sources can be use to the full by other departments or regions
- Heighten the service image for clients
---To provide clients with online transaction enquiry service, value added.

Input Platform
- Variety of input objects: accounting files, deposit receipts, credit card information, certificate of international transaction, credit files, office files, electric statement of accounts, electric files etc.
- Variety of input methods: by transaction load, concentrated application of medium-high speed scanner, tablet scanner, camera, etc.
- Variety of input templates: concentrated input, dispersed input or both according to transaction needs and geographical status.

Index Handling Platform